Securing your company’s data means you need to protect the network of your remote team. If there is a failure in preventing a data breach, it can compromise your brand’s reputation.

If this occurs, it can be very challenging to come back from, repair, or rebuild.

Businesses must know the latest cybersecurity best practices. Leaders also need to understand modern methods on how to safeguard sensitive information.

To save your brand’s image, and avoid expensive penalties, take control of your data’s safety.

How to Keep Your Company’s Information Safe from a Data Breach

Below are some of the reasons your business must consider applying cybersecurity practices. Using software or programs helps with preventing from falling into the wrong hands.

How will you:

  • Reduce the risks of a data breach and loss of reputation
  • Deliver transparency in the workflow
  • See your business processes in real-time.
  • Receives a quick ROI (Return of Investment)
  • Cut maintenance costs
  • Learn and deploy protection practices

With the average cost of cyber attacks rising year after year, it’s more important than ever to put the right procedures in place.

cost of insider attacks that cause data breach

Sourced from EKRAN

7 Tips to Protect Data Handled by Remote Teams

1. Use Firewalls and Malware Protection

Although cybersecurity best practices are essential, remembering basic security practices is too.

Some business leaders get caught up in the latest technology, creating unnecessary errors. If you only rely on technology and forget the simple things, mistakes happen.

Security requires a balance of both emerging trends and basic security methods.

Basic data breach protection practices include ensuring all remote workers use firewalls. They need to remain aware of their connection status when working on shared networks.

You may want to consider using anti-virus and malware software. Involve data security specialists to perform remote maintenance.

Ensure specialists also check company devices for malicious activity.

Protecting your company’s data does not need to become overly complicated. By using necessary steps, you can prevent unauthorized people from gaining access to data.

2. Use Secure Connections to Avoid a Data Breach

Many business leaders provide remote workers with secure access to corporate networks. This will require the help of the company’s IT experts.

IT can set-up your remote workers with VPN (virtual private network) technology.

Using secure remote access like a VPN is an excellent way to keep information safe from a data breach

3. Establish, Maintain, and Train Employees About Device Usage Policies

Malware can make its way onto your remote worker’s devices. This often happens when they unknowingly open malicious website links and emails often causing irreparable data breach.

Protecting your team’s network will keep devices safe from harm. Business leaders need to devise device policies for remote workers to protect data.

Here are a few ways to establish, maintain, and then train employees about device policies.

  • Issue a device to every remote worker and instruct them to only use it for work.
  • Adopt a “bring your own device” (BYOD) policy to cut costs and make it easier for employees to work outside the office.
  • Ensure workers perform routine maintenance, such as keeping software updated.
  • Have your IT team set up employee devices for remote monitoring and maintenance.
  • Remote employees who use mobile phones for company business should enable data protection.

If you expect remote workers to upkeep their devices with security software, train them on it. Cybersecurity practices and programs are essential for protecting networks and data.

It is up to your company to train them on how to use specific programs correctly. It is also ideal for the training process to remain consistent among team members. You want to ensure every person exercises the same safety procedures.

4. Embrace the Cloud

The Cloud is a great place to provide remote workers with 24/7 access to company data. Cloud resources, like Google Docs, can keep your information secure and accessible.

If you have concerns about the Cloud’s security, you must also weigh the safety of the devices of your remote team. This makes using firewalls and cybersecurity software even more essential. IT teams need to provide secure access points to any internal servers through cybersecurity-focused services like this one. InterServer remains as a reliable hosting company. IT teams need to provide remote team members with strict protocols and ongoing training to ensure those protocols are being followed.

5. Classify the Sensitivity of Your Data

To understand the sensitivity of your information, you need to classify the data. This is also essential in establishing where the proper places are to store it.

Businesses use several places to store their information. This includes the Cloud, internal databases, and file-sharing utilities.

After classifying the data, your IT team must decide how much protection it needs.

Now, determine which remote employees have access to it and define how they can use it.

6. Assess Users’ Roles of Remote Workers

To avoid a data breach, you must be aware of which employee has access to what content. Ensuring your company has data controls in place is crucial.

But business leaders also need to incorporate the human factor. Errors of employees who handle data can cause significant risks.

The IT team must conduct regular audits to search for security risks, and if found, they need to know how to fix it. And fast.

Understand and assess users’ roles of remote workers on a regular basis. This will allow the IT team to add or remove user access. This process can improve your network’s security.

7. Use a Data Loss Prevention Policy (DLP)

Human-error is a real issue many businesses face. To decrease mistakes, you need to use a data loss prevention process.

Remote workers may send an internal email to the wrong address. They might even lose their device with sensitive company information. Unfortunately, it happens.

If your business uses a data loss prevention policy, IT experts can further prevent data loss.

Conclusion

Business leaders who manage remote teams must remain aware of data risks, for it can happen at any time.

Securing your company’s information needs to become a top priority. Creating a process to keep your data safe when working with remote teams is a matter of using two methods. You will need to implement both digital and physical security practices.